What to prepare for your taxes

What to prepare for your business taxes

What to Prepare for local meeting or virtual meeting (scan the documents and send to me). I will acknowledge receipt, respond with any other further information required and arrange a virtual way of meeting you soon.

This is a long list and some of the items may not apply to you. If they do not apply ignore that item.


You should prepare:

Individual Tax Return:
Group certificates/PAYG Payment summaries
ETP Group certificates/Payment summaries
Pensions & ComSuper Group certificates/Payment summaries
Social Security & Centrelink Group certificates/Payment summaries
Any interest earned
Dividend statements
Private Health Insurance statement & details
Rental income & expense details
Capital Gain/Loss details e.g.. Share & property sales/purchases
Trust Distribution tax statements
Partnership income & expense details
Business income & expense details
Foreign income
Any Other income details
Travel expenses e.g.. Airline/bus tickets related to work travel
Motor Vehicle expenses e.g.. kms traveled and engine size, log book if applicable
Dry-cleaning or laundry costs associated with protective clothing/uniforms
Replacement of protective clothing/uniforms
Self-Education costs
Union dues
Other work related expenses including home office, computers, mobiles etc.
Investment expenses including borrowing costs, interest on loans, FID & investment advice fees
Accounting fees & travel expenses associated with preparation of your tax return
Medical expenses (if you are not phased out from claiming)
Medicare Levy exemption details
Income Protection insurance
Family Tax payments, Part A &/or B
Number of dependents and their dates of birth
Spouse’s income details


Business Tax Returns:
(including Trust, Companies, Partnership & Sole Traders)

Manual records:
Bank/Credit Card statements for full year
Cheque books for full year
PAYG Payment summary statement
Copies of Group Certificates/PAYG Payment Summaries
Any Dividend statements or Trust Distribution tax statements
Details of any cash income or expenses
Debtors & Creditors
Stock on hand
Petty Cash details
Copies of BAS/IAS statements for financial year

Computerised records:
Backup of software
Bank Reconciliation with bank statement for 30 June
PAYG Payment summary statement
Copies of Group Certificates/PAYG Payment Summaries
Stock on hand
Any Petty Cash/cash transactions not entered into software
Copies of BAS/IAS statements for financial year

Fringe Benefits Tax Return:
Opening odometer reading at 1 April
Closing odometer reading at 31 March
Log book (if one has been kept)
Motor Vehicle expenses incurred (if log book is available):
-Car washes
-Interest/Loan/Lease repayments

Please indicate whether the expenses provided are shown as GST inclusive or exclusive
Entertainment paid, including details of number of people attending (broken up into employees, associates, clients and directors), type of function and whether or not the expense was incurred interstate
Non-commercial loans (interest charged at less than 7.05%)
Debt waivers
Employee expense payments
Housing/accommodation/board provided
Living Away From Home allowances paid
Airline transport (airlines & travel agents only)
Property provided
Car Parking (when a commercial car parking station is located within 1km and charges more than $6.43 per day)
Any employee contributions received
FBT Instalments paid

Manual records:

Tax invoices for each expense incurred.
Total receipts for period, detail of how much GST was collected for each receipt
Include all income i.e. interest, rent etc.
Salary and wages paid for period
PAYG with tax withheld for period
Bank statements for period

Providing a summary of income and expenses for the period will keep your accounting fees to a minimum. You should show the GST inclusive amount and the GST relating to each transaction as per tax invoice.

Computerised records (e.g. MYOB)

Bank reconciliation printout
Bank statement @ last day of period
PAYG with tax withheld from wages for period
Advise if no tax invoice is held for expenses
GST detail report for period
Backup of MYOB file


PAYG withholding voluntary tax payments (if applicable)
salary and PAYG withholding tax deductions
PAYG installments

Details of all business & investment income for period e.g. dividends, interest, rental, distributions.
Supporting documents


Superannuation Funds
Bank statements for complete year
Dividend statements
Managed Trust distribution statements
Unit trust distributions
Cheques books
Details of each contribution into fund
Buy/sell contracts
Details of new investments
Expenses incurred by trustee on behalf of super fund
Rollover fund statements
ETP Group Certificates

More than just Bookkeeping, Bas returns and Tax returns – At Tax Accounting Adelaide we use accounting to grow your business

At Tax Accounting Adelaide we can help your Business use accounting to grow your business